HERD TECSOL – IT Arm of HERD Group of Companies

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HERD TECSOL is a private limited IT company attached to the HERD Group of companies. It came into existence in June 2016 that makes it a very young startup, just barely beginning to get noticed. Starting in a small way, it was self-financed and operated by founders Dr Amol Deshmukh and Dr Suchika Gupta. IT Manager Jigar Joshi runs the operations with help of a small team. As yet in its early stages the company is doing it all – developing, testing and marketing its IT services brand.

As we all know pretty well a startup company is an entrepreneurial venture that typically follows an emerging, fast-growing business aiming to connect with the marketplace. Improvising a viable business model around the idea, HERD TECSOL offers IT services through the platform offered by HERD Group of Companies. Small in size it is gradually working its way around to develop and validate its existence.

On a typical day we can see IT Manager Jigar Joshi responding to numerous in-house projects spread across the city as well as catering to out-station assignments every now and then. Just last week took him to Kurha and Titamba villages of Amravati district to install biometric machines in two remote schools located there. Fixing biometric machines, CCTV cameras, or computer peripherals as and where needed, he is also catering to installation of IT communication gadgets in sync with service providers.

It is ongoing research that opens up new markets. Aside from regular in-house jobs that come, HERD TECSOL watches out to offer services in under served areas. For doing this the manager has to stay alert around the local market to grab upcoming opportunities. With increasing number of web-based IT services the potential is definitely out there. Our best route as of now has been through the in-house niche that helps us to reach out to known institutions. We are now ready to offer IT services to the open market as well.

As HERD TECSOL prepares itself for offering needed IT services and skills, the team is advised to keep honing their talents to serve and ensure that they are at par with existing trends and requirements. Whenever feasible they attend seminars and conferences sponsored by IT sector to stay up to the mark in an industry that works on current knowledge. Credibility in the IT industry is critical and HERD TECSOL strives at being successful as a reliable IT company.

The founding directors of the company launched it with the knowledge that their networks and skilled operational team will help it get on its feet in the all-pervading robust IT environment. They were not wrong in their assumption. With a planned business approach in line with the HERD Group credentials it has been an experiential process thus far.  The team uses its work experience to identify customers, services, features and IT products that make it known as a hub for information technology. Satisfied customers will be our best bet to lay the foundation for HERD TECSOL.

As of now the prognosis looks good and we have secured good business even as we look beyond the potential of just profits. The small team wearing all kinds of professional hats is working hands-on with all kinds of tasks.  They have undertaken work for reputed companies and venture on in every direction to turn it into a profitable venture. They are confident to take on increasing targets for IT delivery services.

With customers in academia and education the going certainly looks good. Although the information technology industry can be highly competitive HERD Group of companies is confident it can establish HERD TECSOL on its own credentials with a stronger business plan and by offering innovative services. It is the drive and efficiency of the team that will pave the way to future success.

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Recording Biometric Attendance

There was naturally some trepidation when six months back biometric attendance recording system was introduced at HERD Group. Introduction of any new process changes at any workplace is bound to create a flutter among employees. TecSol Private Limited, the in-house IT unit became instrumental in sharing accurate, clear information about recording of biometric attendance to assuage qualms of an initially nervous staff. Changes were definitely going to involve the stragglers. It was certainly going to create unease regarding usage of the newfangled attendance system.

For starters, Jigar Joshi, IT Manager with HERD TecSol worked on focusing on the facts, since he realized that misinformation would probably do more harm by breeding resistance. HR too apprehended that sharing usage norms could play a calming role in raising morale. Since staff was already used to signing the muster-roll it would hardly be problem to facilitate them to adapt to the biometric time clocking system. All one needed to do was touch the screen of the biometric machine to record and clock their attendance.  HERD Group started the biometric time recording system because it wanted to avoid negative fall-outs of muster recording and at the same time deploy biometric time-clock technologies cutting across several establishments in order to support organizational culture and business needs.

However we do continue with signing the muster along with jabbing the finger on the machine. This is because HR department needs to double verify employee attendance data. The biometric/fingerprint or facilitates automation of salary calculations with up to date leave, late-comings or overtime records. Having grown from a small office of handful of employees to our present multi-location stores and offices we no longer have single point attendance record keeping. Admin and HR managers need to know details of all locations to track the hours worked by the employees.

We noticed that initially employees were a bit hesitant about the biometric systems. But this was mainly due to their unfamiliarity with the machine. Soon with ease of practice their distress generally disappeared after simply being given a brief introduction as to its use. We now have biometric attendance data at all our locations. After close follow up and clear instruction of usage the biometric verification has been working for us. Initially there were some teething troubles but after demystifying it all everyone uses the machines habitually now.

It is true when it comes to biometrics at first there are certain myths like concerns regarding potential invasion of privacy (fingerprinting) and hygiene to be reckoned with. However biometric attendance data allows HR department to gain official records of hours of employee work which they then calculate to pay employees accordingly. Barring a few slackers in most cases we did not encounter resistance. Most concerns were eliminated as soon as the employees were educated on usage. Once they learned how to operate the biometric reader and in time realized how easy it was, there has been little resistance.

Company Compliance for Business Ethics

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A certification that your business meets up with all required and accepted practices, legislation, prescribed rules and regulations, specified standards, or terms of a contract is necessary to make your company business compliant. Anyone employed by a company makes sure that you need to be in compliance with all policies and procedures, at all times.

In India, compliance regulations span across three echelons – Central, State, and Local regulations. Financial organizations and foreign funds require central regulation. Compliance regulations often vary between industry segments as also from geographical locations. Most regulations diverge between economic, public interest, and environmental regulation. India suffers from poor compliance with around 65% of companies not following compliance norms.

All businesses need to follow varied compliances to obey the legal laws and regulations with regards to how they manage business, staff, and even customers. The concept of compliance ensures that business houses act responsibly. Compliance management is therefore the process that ensures that a given corporate set up is following the given set of rules.

These norms are actually the compliance standards or compliance benchmark and the process is what actually manages their compliance. Compliance is thus being in accordance with established guidelines or specifications, or being in the process of being so. The definition of compliance includes encompassing all efforts that ensure your organization is abiding by requisite regulations.

HERD Group of Companies is also in the process of following the needed regulatory compliances that we need to adhere to. Presently we are in the process of understanding the regulations, guidelines and specifications relevant to our businesses. Well aware that violations of regulatory compliances could result in legal reprisal we are therefore attempting to conform to the business laws. In this regard we are making sure of taking steps to comply with relevant laws, polices, and regulations.

Due to the increased number of regulations and need for operational transparency, we are going about the process with help from a professional agency. This will help us to adopt tried and tested measures that will harmonize the sets of compliance controls we may be in need of. This approach would ensure that all necessary governance requirements would be met without the unnecessary duplication of effort and activity.

For starters we are following suggestions made by the professional agency and attempting to achieve the corporate compliance aims for our varied business units. By collaborating and coordinating amongst ourselves we will be helped to evaluate and examine measures that would help us automate the compliance measures that need to be put in place. Herein it would be essential to document and manage all the information to be compliant ready.